MINUTES OF THE JUNE 29, 2010 MEETING

OF THE BOARD OF DIRECTORS OF THE INDIAN

RIVER COUNTY BAR ASSOCIATION, INC.

The June 29, 2010, Meeting of the Board of Directors of the Indian River County Bar Association, Inc., was held at the offices of President-Elect Mark Hill at the Office of MacWilliam, McCain & Hill, P.A., Vero Beach, Florida.

1.                  Call to Order

The Meeting was called to order at 12:10 p.m. by President, Andrew Metcalfe. Attending were; Mark Hill, Barry Segal, Erin Grall, Tom Tierney, Doug Vitunac (YLD), Rebecca Emmons, Holly Mantle, Jason Odom and Bill DeBraal. 

II.                Approval of Minutes

The prior month’s minutes were unanimously approved upon the motion of Tom Tierney and the second of Mark Hill.

III.             President’s Report (Andrew Metcalfe)

President Andrew Metcalfe welcomed the new members to the Board; Jason Odom and Holly Mantle. 

Committee assignments for the year were assigned as follows:

Pro Bono:                                          Bill DeBraal

Website:                                             Holly Mantle

Non-Dues Income/Holiday Party:     Jason Odom

Newsletter:                                        Erin Grall

Publicity:                                           Tom Tierney

Family Law Seminar:                        Mark Hill and Holly Mantle (co-chairs)

A discussion was held concerning a change in venue for the monthly membership luncheons and the holiday party.  President Metcalfe will work with Chairman Odom in conjunction with Ann Catchick to find the best opportunities for each.  A potential menu and budget for the holiday party was presented.

President Metcalfe has been contacted by a representative of the Brevard County Bar Association to conduct a joint function.

The next monthly membership meeting will be on July 9^th and will be hosted by President-Elect Hill in President Metcalfe’s absence.

IV.             President Elect’s Report (Mark Hill)

There may be an issue with the previously announced speaker for the July 9^th membership meeting.  Mark will be contacting other potential speakers and Bill commented that the County’s Emergency Operations Director may be a good replacement.  Mark further commented on a theme for speakers for the year.

V.                Treasurer’s Report (Rebecca Emmons)

Rebecca submitted the proposed annual budget for the Association.  The following revisions were made:

• Dues: 150 members at $150.00 ($22,500.00) and 20 members at $100 (2,000.00) for a total of $24,500.00.

• Non Dues Income (estimated) was reduced to $2,500.00.

• The Law Week budget was amended to be $500.00.

• The YLD budget was increased to $1,250.00.

• A line item for Accounting Expenses was added for $1,000.00.

The budget, as amended, was then passed. 

VI.             Secretary’s Report (Barry Segal)

The annual report for the Association, including changes to the listing of officers, was filed with the Florida Department of State.

            VII.     Committee Reports

A.        Pro Bono Committee (Bill DeBraal):   No report as a result of the reassignment of committee chair.

B.        Website (Holly Mantle):  No report as a result of the reassignment of committee chair.

C.        Public Relations (Tom Tierney)/Newsletter Committee (Erin Grall):  A beginning of the year newsletter will be sent out shortly.  Tom will contact the applicable media outlets to provide announcements of the changes to the board membership.

D.        Non-Dues Income and Holiday Party (Jason Odom):            No report as a result of the reassignment of committee chair.

E.         YLD:  Doug Vitunac: No report.

F.         Family Law Seminar (Mark Hill and Holly Mantle):    The viability for a seminar for this year will be investigated by the committee co-chairs.

VIII.    Old Business

Tax Return Update:    The IRS granted the Association an extension for the filing of the return.

IX.             New Business

None.

X.                Adjournment

The meeting was adjourned by President, Andrew Metcalfe, at 12:50 p.m.

Minutes created this 29^th day of June, 2010, by:

Barry G. Segal

Secretary, IRCBA.    

MINUTES OF THE MAY 2010 MEETING

OF THE BOARD OF DIRECTORS OF THE INDIAN

RIVER COUNTY BAR ASSOCIATION, INC.

The May 2010 Meeting of the Board of Directors of the Indian River County Bar Association, Inc., was held on May 25, 2010 at the offices of President Peggy Lyon at City Hall, Vero Beach, Florida.

1.                  Call to Order

The Meeting was called to order at 12:10 p.m. by President, Peggy Lyon. Attending were Barry Segal, Peggy Lyon, Mark Hill, Andrew Metcalf, Rebecca Emmons, Bill DeBraal, Tom Tierney, and Doug Vitunac. 

II.                Approval of Minutes

The prior month’s minutes were unanimously and enthusiastically approved upon the motion of Bill DeBraal and the second of Barry Segal.

III.             President (Peggy Lyon) 

The June Board meeting is scheduled for Tuesday June 29, 2010 where we will approve the final budget for 2010-2011.  The June membership luncheon is Friday, June 11, 2010 and we will present slate of officers and call for additional nominations.

IV.             President-Elect (Andy Metcalf)

A.    Speakers for up-coming membership luncheons:

                                                              i.            June Meeting: Scott Hawkins, President Elect of the Florida Bar has agreed to come.

B.     Luncheons for next year:  Andy has been in continuous contact with Quail Valley Country Club and will be including Ann Catchick.

C.     We will keep Board meetings on the last Tuesday of the month.  The meetings will be held at Mark Hill’s office.

V.                Treasurer (Mark Hill)

Peggy Lyon made the following motion, which was seconded by Tom Tierney and unanimously approved:

The next Treasurer shall be permitted to scan and destroy all prior bank account statements and treasurer reports and any other related documents.  Any tax related documents shall be retained for 7 years.

VI.             Secretary (Rebecca Emmons).  Draft budget was discussed. Nondues income estimated income was reduced to $2,500.  Accounting fees of $1,000 was added to budgeted expenses.  $500 was transferred from Law Week to YLD on expenses category.

VII.          Committee Reports

a.        Pro-Bono (Tom Tierney): Met with Val Larcomb on Public Guardianship proposed project.  A nonpaid intern will be working this summer doing due diligence to determine need and feasibility of project.  S. Rodriguez-Hickman called regarding IRCBA providing referrals to its members who provide services for reduced fees.  The Board declined to do so indicating that the services are provided by the Florida Bar and that it also monitors such representations.

b.      Website (Barry Segal):  Holly Mantle is all set up.

c.       Non-dues income/sponsorships (Jennifer Tedesco): nothing to report

d.      Newsletter (Erin Grall): Goal is to get out an end of the year report.

e.       Publicity (Bill DeBraal): nothing to report

f.       Young Lawyers’ Division (Doug Vitunac): YLD had its first of the three reading days on 5/24 at Fellsmere Elementary and had a tea and cookie party with the kids.  Thanks to Cynthia Hall and Caitlin Rissmen for attending and taking the time out of their schedules to attend.  Cynthia did a great job organizing the event, our newest member Caitlin did a beautiful job wrapping the box of books in gift paper.  YLD has scheduled the Head Start Reading day for this Friday at 10:30, at the Head Start location on 41st Street East of 43rd Avenue.  The plan is for pizza to be served after the book presentation and reading a couple of stories to the kids in Spanish. 

VIII.       Old Business

·         The Board is continuing to work on the IRS issues with Harris, Cotherman, et al.

MINUTES OF THE APRIL 2010 MEETING

OF THE BOARD OF DIRECTORS OF THE INDIAN

RIVER COUNTY BAR ASSOCIATION, INC.

The APRIL 2010, Meeting of the Board of Directors of the Indian River County Bar Association, Inc., was held on April 27, 2010 at the offices of President Peggy Lyon at City Hall, Vero Beach, Florida.

1.                  Call to Order

The Meeting was called to order at 12:10 p.m. by President, Peggy Lyon. Attending were Barry Segal, Peggy Lyon, Mark Hill, Andrew Metcalf, Jennifer Tedesco, Rebecca Emmons, Bill DeBraal and Erin Grall. 

II.                Approval of Minutes

The prior month’s minutes were unanimously and enthusiastically approved upon the motion of Bill DeBraal and the second of Barry Segal.

III.             President (Peggy Lyon) 

The May Board meeting is scheduled for Tuesday May 24, 2010. We need to have proposed budget.  Lawyer’s Auxilary needs Holiday Party Budget.

Motion (made by Mark Hill and seconded by Barry Segal; passed unanimously):

The budget for the 2010 Holiday Party shall be $7,600.00.

IV.              President-Elect (Andy Metcalf)

A.     Speakers for up-coming membership luncheons:

                                                               i.            May Meeting: Chief Dappan – city of Vero Beach Chief of Police

                                                             ii.            June Meeting: We normally don’t have a speaker but Scott Hawkins, President Elect of the Florida Bar has agreed to come.

B.     Luncheons for next year:  Andy has been in continuous contact with Quail Valley Country Club and will be including Ann Catchick.  A reminder that our budget allows for $1,100/luncheon.

V.                 Treasurer (Mark Hill)

Decision was made to keep Bar Leader’s Conference in budget.

VI.              Secretary (Rebecca Emmons)

Nothing to report.

VII.           Committee Reports

a.        Pro-Bono (Tom Tierney): nothing to report

b.      Website (Barry Segal) looking for replacement; suggested that Holly may be interested.

c.       Non-dues income/sponsorships (Jennifer Tedesco): nothing to report

d.      Newsletter (Erin Grall): Goal is to get out an end of the year report.

e.       Publicity (Bill DeBraal): nothing to report

f.        Young Lawyers’ Division (Doug Vitunac): nothing to report

VIII.        Old Business

·        The Board is continuing to work on the IRS issues with Harris, Cotherman, et al.